Bring enough detail to start a useful conversation.
For a Minneapolis crew accommodation rental, give the property where people will stay and the worksite address if it is different. Share the largest overnight group, arrival phases, first occupied date and expected duration. If the schedule is uncertain, say which dates are confirmed and which are still being worked through.
For a Grand Rapids sleeper lease, explain the room arrangement and the wash, laundry and meal facilities already available. Add known power, water, wastewater and access information, with the name or role of the person who can review the property. Ask the written quote to separate equipment, billing periods, delivery, setup, collection, minimum terms, services and exclusions.